Send a message — or just talk. We listen to your voice note, read it back so you can check it, then prepare the quote or invoice, keep your customer records and books up to date, and send everything back on WhatsApp.
Type it or send a voice note — we transcribe it
We read it back to you before anything is created
Quotes, invoices, records and book-keeping kept in order
Photos and dates kept as proof the job was done
Clean figures ready for your accountant
End-to-end admin, managed over WhatsApp. No app.Quotes, invoices, chasing payments, proof the job was done, records for your accountant — all handled in the one chat you already use. Nothing to download, nothing to learn.
Got it. I'll draft the quote, save it to your portal, and send it back to you on WhatsApp ✅
A real conversation — no forms, no templates.
One WhatsApp chat. Five jobs off your plate.
You send a message or a voice note. Everything below is handled for you.
Your WhatsApp
Type it or talk. That's it.
Quotes
Priced, itemised and sent out the same day.
Invoices
Raised from the job the moment it's finished.
Chasing payment
We follow up so you don't have to ask twice.
Proof of work done
Photos, dates and notes kept as evidence.
Books for your accountant
One tidy link with every figure.
No app to download. No forms. No sign-up to try it.
Sound familiar?
“I'll send that quote tonight.”
“I'll invoice them tomorrow.”
“Where's that customer's address?”
“Did they ever pay that invoice?”
“I'll sort the paperwork this weekend.”
If that sounds like your business — Leadova is built for you.
How it works
Whenever it happens — a customer rings you for a price, you're standing on site, or the job's finished — you message us and we take it from there.
1
Something needs pricing or invoicing
A customer calls asking for a quote. You're on site and want a price sent while it's fresh. Or the job's done and it needs invoicing.
2
You tell us on WhatsApp
Type it or send a voice note — customer, address, the work, the price. Add a photo if you have one. No forms, no format.
3
We read it back to confirm
We write out exactly what we've got and ask you to confirm. Nothing is created or sent until you say yes.
4
We send it — to you or your customer
Tell us whether to send it back to you, straight to your customer, or both. It's saved in your records either way, and we chase the payment later.
The four ways people actually use us
No forms, no "right" format. Message us when it suits — here's what that looks like in a normal week.
A customer rings you for a price
Off the phone, straight to us
You take a call and the customer wants a price. Send us what they told you — we prepare the quote, read it back for you to confirm, then send it to you or straight to the customer.
Customer name & address
What they want doing
Your price
WhatsApp — Quote from a phone call
Just had a call — Sarah Ahmed, 41 Oak Road. Kitchen rewire and 4 downlights, quote her £1,240.
Got it. Here's what I have: Sarah Ahmed · 41 Oak Road Kitchen rewire + 4 downlights · £1,240
1 — Correct, go ahead 2 — Something needs changing
1
Quote ready. Send it to you, to Sarah, or both?
You're standing on site
Price it before you leave the driveway
Hands dirty? Send a voice note and a photo from the van. We write it up, check it with you, and the customer has a proper quote before you're home.
Voice note is fine
Photo of the job
We ask anything that's missing
WhatsApp — Quote from site
Voice note · 0:22 1 photo
Heard: consumer unit swap at 8 Mill Lane for Tom Hardy, £680, two weeks out. Right?
Yes — send it to him directly.
Sent to Tom and saved to your records ✅
The job's finished
Invoice it the moment you pack up
Tell us the job's done. We invoice off the original quote, add any extras you mention, confirm the figure with you, then send it to you or to your customer.
Any extras or changes
Photo of the finished work
Who we send it to
WhatsApp — Invoice request
Finished the Oak Road job — please invoice.
Same as the quote (£1,240), or any extras?
Add £80 for an extra socket.
Invoice total £1,320 for Sarah Ahmed. Reply 1 to confirm and I'll send it to her.
Afterwards
We chase the money so you don't have to
We check in on unpaid invoices. Tell us if it's paid or when to chase — we set the reminder and follow it up so nothing slips.
Paid / not paid
When to remind you
Who to chase
WhatsApp — Payment check-in
Hi Dave — did Sarah Ahmed pay the £1,320 invoice from last week?
Not yet.
No worries. Want me to chase her, or check back with you in a few days?
Chase her Friday please.
Done — reminder set. I'll follow up so you don't miss it ✅
Hands full? Just talk
Send a voice note. We write it down and check it with you.
Van, ladder, or on the way home — press record and say what happened. We transcribe every voice note, pull out the customer, the address, the work and the price, then send it back to you in writing to confirm before a single document is created.
Every voice note transcribed automatically
Details pulled out for you — no forms
We read it back so you can correct anything
Nothing is sent to your customer until you say yes
WhatsApp — Voice note
Voice note · 0:14
🎙️ Got your voice note. Here's what I heard: "Finished the Smith job today. Labour was £850, materials 240. Invoice him for 14 days."
Here's what I've got: John Smith · 12 Example Street Bathroom repair · £1,090 Payment terms: 14 days
Is that right?
Yes, send it.
Done — invoice created and saved to your records ✅
See what your customer gets
A proper document — not a WhatsApp screenshot
Your business name, your numbering, your terms. Every quote and invoice goes out as a clean A4 PDF with a private link your customer can open and download on their phone.
Your business name, phone and email at the top
Sequential quote and invoice numbers
Itemised work, subtotal, VAT and total
Private link to view or download — no login for your customer
D. Miller Electrical
07700 900123
dave@millerelectrical.co.uk
QUOTE
Quote no. QUO-2081
Job #10432
Prepared for
Sarah Ahmed
41 Oak Road, LS6 2AB
Job
Kitchen rewire
4 downlights fitted
DescriptionAmount
Kitchen ring main rewire — labour£720.00
Materials — cable, back boxes, sockets£240.00
Supply & fit 4 LED downlights£180.00
Subtotal£1,140.00
VAT£228.00
Total£1,368.00
Sample quote — invoices follow the same layout.
WhatsApp — Your morning brief
☀️ Morning Dave. Here's where you stand:
• 2 quotes waiting on a customer reply • £1,240 invoiced, unpaid (Sarah Ahmed) • 1 invoice overdue (Ali K · £380)
Did Sarah Ahmed pay the £1,240?
1 — Paid in full 2 — Part payment 3 — Not yet, chase her 4 — Remind me Friday
3
Done — I'll chase Sarah and keep you posted ✅
One tap, one number
A brief each morning. Chasing handled with a single digit.
You never have to type an update. We message you what's outstanding and you reply with a number — 1, 2, 3. That's the whole system. It takes ten seconds on the way to site and it's the reason invoices stop going quietly unpaid.
We don't just send the invoice and forget it. Your assistant checks in with you on WhatsApp to ask what's been paid, what's still outstanding, and when to chase — so nothing slips through the cracks.
"Did this one get paid?" check-ins
Set your own reminder date — we'll circle back
Every invoice tracked in your portal: paid, unpaid, overdue
Payment reminders drafted and ready to send
Payment tracker
Sarah Ahmed · Rewire
Unpaid · check Fri
£1,240
John Smith · Bathroom
Paid ✓
£620
Ali K · Boiler
Overdue · chase
£380
Book-keeping & records
Your books stay tidy without you touching a spreadsheet
Every quote and invoice you send through WhatsApp is numbered, dated and filed against the right customer. Nothing gets lost in your camera roll or a notes app — and when your accountant asks for the year's figures, it's already there.
Sequential quote and invoice numbering
Customer ledger — what was quoted, invoiced and paid
Paid, unpaid and overdue tracked automatically
Every PDF stored securely and shareable by link
One private link to send your accountant — with a spreadsheet they can download
Your records
INV-1043 · Sarah Ahmed
Unpaid · chase Fri
£1,240
INV-1042 · John Smith
Paid · 12 Aug
£620
QUO-2081 · Ali K
Quote sent
£380
INV-1039 · M. Reilly
Paid · 02 Aug
£1,905
Invoiced this month£4,145
Proof, if it ever comes to it
When we take a quote we ask if you've got a photo of the job. When you invoice, we ask for one of the finished work. Not essential — but it turns your paperwork into evidence.
Before and after photos kept against the job
Every date and time stamped when it happened
Quote, invoice and payment history on one page
One tap makes an evidence pack PDF you can send anyone
Evidence pack · Job #10231
Before photo
Finished photo
Job recorded12 Aug, 18:04
Quote #2081 created12 Aug, 18:06 · £1,368
Invoice #1043 created19 Aug, 17:41 · £1,368
Paid26 Aug, 09:12
Your office in your pocket
See what's happening without chasing paperwork. Every quote. Every invoice. Every customer. Every document. Every update. Always there when you need it.
Jobs in progress
Quotes waiting
Invoices sent
Documents
Customer messages
Photos
What we take off your plate
We handle the jobs after you've left site. Instead of spending your evenings doing paperwork, we take care of:
Creating customer records
Professional quotations
Professional invoices
Keeping every job organised
Customer updates
Payment reminders
Secure document storage
Job history
Voice notes transcribed
Book-keeping & record keeping
Year-end figures for your accountant
Everything ready when you need it
What tradespeople say
Real money, back in the business — without an evening spent at the kitchen table.
“Recovered a £900 invoice I'd already written off in my head. One voice note in the van and it was chased for me.”
Dave M.Electrician · Leeds
“Quotes go out the same afternoon now instead of Sunday night. I've won three jobs I'd normally have lost to whoever replied first.”
Sarah A.Plumber & heating · Bristol
“My accountant asked for the year's figures and I sent one link. That alone was worth it.”
Ali K.Property maintenance · Birmingham
Illustrative examples from early Leadova conversations.
The real cost of doing it yourself
Paperwork isn't free — it costs you either money, time, or missed payments. Here's what your options actually add up to.
Hire an office admin
£2,000+ / month
· Part-time salary, plus tax and NI
· Holiday and sick pay
· Equipment, software and training
· Recruiting and managing them
Do it yourself
10+ hrs / week
· Evenings and weekends on paperwork
· Quotes go out late — customers go cold
· Missed invoices = missed payments
· No proper record when you need it
Leadova
£20 / month
A real assistant on WhatsApp
Quotes and invoices sent for you
Every job and document kept in one place
We chase payments so you don't miss out
One missed £800 invoice already costs you more than a year of Leadova.
£20 a month is less than a tank of diesel — and less than half an hour of your own time, once, covers the whole month.
How Leadova compares
Most tools do one piece and leave you the rest. We do the whole chain — and you never leave WhatsApp.
Leadova
Quoting apps
Accounting software
Pen and paper
Works entirely in WhatsApp
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Nothing new to learn or log into
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Send it as a voice note
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Quotes and invoices prepared for you
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Payment chasing handled
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Partly
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Customer records and job history
Partly
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Year-end figures for your accountant
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Private links for your customers
Partly
Partly
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Who is this for?
If you're spending your evenings on paperwork instead of resting or growing your business, this is for you.
Cancel with one WhatsApp message — no forms, no phone calls
No long-term contract, ever
Get a free month for every mate who joins
Frequently asked questions
Who prepares my quotes and invoices?
Your details are read and prepared for you the moment you message, and a real member of the Leadova team checks anything unusual before it reaches your customer. Nothing goes out until you've confirmed it in WhatsApp.
Do I need a card to start the free trial?
No. The 7 days start the moment your number is verified — no card, no details. You only add a card if you decide to carry on.
How do I cancel?
Send us one WhatsApp message. No forms, no phone calls, no notice period.
Do I need to use a specific format when I message you?
No. Just send the job however feels natural — your assistant will ask any questions we need to prepare the paperwork.
Do I need special software?
No. Everything starts with a simple WhatsApp message. Your portal opens in any browser on your phone.
How do I update an existing job?
Just message your assistant. If you have more than one job on the go, mention the customer name or address so we update the right one.
Can I access my documents anytime?
Yes. Every quote, invoice and document is securely stored in your personal online portal, and we send you a copy on WhatsApp too.
Is my information secure?
Absolutely. Your data is protected using secure systems and is never shared with anyone else.
Can I just send a voice note?
Yes. Record it however you like — we transcribe it, pull out the customer, job and price, and send you a written summary to confirm before anything is created.
Do you do my book-keeping?
We keep the records that matter: numbered quotes and invoices, customer ledgers, and what's paid, unpaid or overdue. At year end it's all in one place to hand to your accountant. We don't file your tax return.
Is there a contract?
No long-term contracts. Start with a 7-day free trial and cancel anytime.
Finish work. Not paperwork.
Send us your jobs on WhatsApp. We'll handle the rest and send everything back to you.